Privacy Policy
Last Updated: 5th June 2025
1. Introduction & Our Commitment
Welcome to the Botswana Wildlife Film Directory ("Directory," "we," "us," or "our"), accessible at https://botswanawildlifefilmdirectory.com. We are dedicated to safeguarding the privacy of our users ("User," "you," "your") and the personal information you entrust to us. This Privacy Policy outlines our practices concerning the collection, use, storage, disclosure, and protection of your Personal Information when you use our website and services, including the submission and display of professional profiles. We strive to handle your Personal Information transparently, responsibly, and in accordance with applicable data protection laws, including Botswana's Data Protection Act, GDPR (General Data Protection Regulation), and South Africa’s POPIA (Protection of Personal Information) Act.
2. Definitions
• Personal Information: Any information relating to an identified or identifiable natural person. This includes, but is not limited to, your name, contact details, professional information, images, and any other data you provide for your profile.
• Processing: Any operation or set of operations performed on Personal Information, such as collection, recording, organization, storage, adaptation, retrieval, use, disclosure, or erasure.
• Directory: The online platform known as the Botswana Wildlife Film Directory and its associated services.
• User/You: Any individual accessing or using the Directory, including those submitting profiles.
• Third Party: Any natural or legal person, public authority, agency, or body other than the User, us, or our authorized processors.
3. Information We Collect (Personal Information)
We collect Personal Information that you voluntarily provide when you register for, create, or update your profile on the Directory, or when you communicate with us. The types of Personal Information include:
• Identity & Contact Data: Full name, email address, phone number, WhatsApp number (if provided).
• Professional Profile Data: Nationality, country of residence, professional title/role, profile image, website URL, links to showreels and social media profiles (e.g., Facebook, LinkedIn, Instagram, Vimeo, YouTube, SoundCloud), a short description of yourself, a detailed bio/CV, selected skill categories, information on other skills, drone license number (if applicable), professional qualifications, and memberships in relevant organizations.
• Communications Data: Records of correspondence if you contact us.
• Technical & Usage Data (Collected Automatically): When you visit our website, we may automatically collect certain information, such as your IP address, browser type, operating system, access times, pages viewed, and referring website addresses. This is primarily collected through cookies and similar technologies (see Section 7).
4. Lawful Basis and Purpose of Processing Your Information
We process your Personal Information for the following purposes and on the following lawful bases:
• To Provide the Directory Service (Performance of a Contract with you / Legitimate Interest):
o Creating, managing, and publicly displaying your professional profile as per your submission.
o Facilitating the core function of the Directory, which is to connect industry professionals.
o Communicating with you regarding your profile, service updates, or inquiries.
• For Our Legitimate Interests:
o Improving and optimizing the Directory's functionality, user experience, and content.
o Understanding user engagement and trends to enhance our offerings.
o Protecting the security and integrity of our Directory and preventing misuse.
• With Your Consent (Where Applicable):
o For certain types of cookies or tracking technologies, or for specific marketing communications if we were to implement them (currently not a primary function). You may withdraw your consent at any time where consent is the basis for processing.
• To Comply with Legal Obligations:
o Responding to lawful requests from public authorities or for other legal requirements.
5. How We Use and Disclose Your Information
• Public Profile Display: The core purpose of the Directory is to make your professional profile information (as listed in Section 3, "Professional Profile Data") publicly accessible to visitors of the website. By submitting your information, you acknowledge and agree to this public display.
• Service Providers (Third-Party Processors): We may engage trusted Third-Party service providers to perform functions and process user data on our behalf. These may include web hosting providers, email service providers, analytics providers, and security services. These providers are contractually obligated to:
o Only process Personal Information to the extent necessary to perform their designated functions.
o Implement appropriate security measures to protect the Personal Information.
o Treat the Personal Information as strictly confidential and comply with data protection obligations consistent with this Policy and applicable law.
o We will not permit such Third Parties to amend, modify, merge, or combine your Personal Information with other data, except as necessary for providing the service to us.
• Legal Requirements & Safety: We may disclose your Personal Information if required by law, subpoena, or other legal process, or if we have a good faith belief that disclosure is reasonably necessary to:
o Investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies.
o Enforce our agreements with you.
o Protect the security or integrity of our Service.
o Exercise or protect the rights, property, or personal safety of the Directory, our users, or others.
• Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your Personal Information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your Personal Information, as well as any choices you may have regarding your Personal Information.
6. Data Security and Integrity
We are committed to protecting the security of your Personal Information. We shall implement and maintain appropriate, reasonable technical and organizational measures to ensure the integrity of the Personal Information in our possession or under our control is secure and protected against unauthorized or unlawful Processing, accidental loss, destruction, or damage. These measures include, but are not limited to:
• Secure hosting environments.
• Access controls to limit access to Personal Information to authorized personnel only.
• Regular review of our information collection, storage, and processing practices, including physical security measures.
• Procedures for data breach notification in accordance with applicable law.
While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security, as no method of transmission over the Internet or method of electronic storage is 100% secure.
7. Cookies and Similar Tracking Technologies
Our website may use cookies and similar tracking technologies (e.g., web beacons, pixels) to enhance user experience, analyse website traffic, and understand user interactions.
• What are Cookies: Cookies are small text files stored on your device.
• How We Use Them: We may use cookies for session management, remembering your preferences (if any), and for aggregated, anonymous analytics to improve our service. We will seek your consent for non-essential cookies where required by law.
• Your Choices: Most web browsers are set to accept cookies by default. You can usually choose to set your browser to remove or reject browser cookies. You can also manage your cookie preferences through any cookie consent tool provided on our website. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of certain parts of our Directory.
8. Data Retention
We will retain your Personal Information for as long as your profile remains active in the Directory or as needed to provide you with our services. We will also retain and use your Personal Information as necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies. You may request the deletion of your profile and associated Personal Information at any time (see Section 9).
9. Your Data Protection Rights
Subject to applicable data protection laws (such as Botswana's Data Protection Act, GDPR, and POPIA), you have certain rights regarding your Personal Information. These may include:
• Right to Access: You have the right to request copies of your Personal Information that we process.
• Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete. You can typically edit your profile information directly through the "Edit Profile" link provided to you or available on the site.
• Right to Erasure (Right to be Forgotten): You have the right to request that we erase your Personal Information (i.e., delete your profile) under certain conditions (e.g., if the data is no longer necessary for the purpose it was collected).
• Right to Restrict Processing: You have the right to request that we restrict the Processing of your Personal Information under certain conditions.
• Right to Object to Processing: You have the right to object to our Processing of your Personal Information under certain conditions, particularly where we are relying on legitimate interests as our lawful basis.
• Right to Data Portability: You have the right to request that we transfer the data that we have collected (and that you provided to us) to another organization, or directly to you, in a structured, commonly used, and machine-readable format, under certain conditions.
• Right to Withdraw Consent: If we are processing your Personal Information based on your consent, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
• Right to Lodge a Complaint: You have the right to lodge a complaint with a relevant data protection supervisory authority if you believe our Processing of your Personal Information infringes applicable data protection laws.
To exercise any of these rights, or if you wish to have your profile removed from the Directory, please contact us at [email protected]. We will respond to your request within the timeframes stipulated by applicable law (e.g., typically within one month under GDPR).
10. International Data Transfers
Your information, including Personal Information, may be processed and maintained on computers and servers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. Our primary operations and hosting are located in South Africa.
If you are located outside this region and choose to provide information to us, please note that we transfer the data, including Personal Information, to our operational and hosting locations for processing. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
Where we transfer your Personal Information outside of your jurisdiction to a country not deemed to provide an adequate level of data protection by your local laws (e.g., transferring EU/UK data to a country without an EU adequacy decision, or SA data to a country without sufficient protection under POPIA), we will implement appropriate safeguards (such as Standard Contractual Clauses or by ensuring the recipient is bound by approved corporate rules or another recognized transfer mechanism) to ensure your Personal Information remains protected in accordance with this Privacy Policy and applicable law.
11. Third-Party Websites & Content
The Directory contains user-submitted content, including links to Third-Party websites (e.g., personal websites, social media profiles, video hosting platforms). We are not responsible for the privacy practices, content, or security of such Third-Party sites. This Privacy Policy does not apply to Third-Party websites, and we encourage you to review their respective privacy policies before providing them with Personal Information.
12. Children's Privacy
The Directory is not intended for or directed at individuals under the age of 18 (or the applicable age of majority in their jurisdiction). We do not knowingly collect Personal Information from children. If we become aware that we have collected Personal Information from a child without verification of parental consent, we will take steps to remove that information from our servers.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, service offerings, or legal requirements. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top. We encourage you to review this Privacy Policy periodically for any changes. Your continued use of the Directory after any changes to this Privacy Policy will constitute your acceptance of such changes.
14. Contact Us
If you have any questions, concerns, or complaints about this Privacy Policy, our data handling practices, or if you wish to exercise your data protection rights, please contact us:
Email: [email protected]
Business Name: Botswana Wildlife Film Directory
Address: Online Service